Alachua County – Information Page (Surplus Funds Riches System)

THIS COUNTY APPEARS ON OUR SURPLUS LISTS: TRUE
VIDEO AVAILABLE? (Redemptions, Claims and Documents):
Watch the training video for Alachua County

COUNTY CONTACT INFORMATION

Alachua County Clerk of Court
201 E University Avenue
Gainesville, Florida 32601

Email:   osr@alachuaclerk.org
Phone:  352-374-3636

STEPS TO TAKE

STEP WHAT TO DO
1 Check Surplus Funds Riches for a previous submission of that record
2 Check for Tax Deed Redemption
3 Check for Claims already filed with the county
4 Perform Lien Research (if needed)
5 Generate a Surplus Worksheet
6 Fill in Missing Information
7 Download the Documents you need
8 Submit your file to Surplus Funds Riches
STEP 1: Check Surplus Funds Riches for a previous submission of that record

Surplus Funds Riches gives you a way to check if a record is already submitted to their system. We cannot check that for you. However, on on our Surplus Records Table, we show you the County and Property Owners Name so that you can identify the record to see if someone else already submitted that file to them.

STEP 2: Check for Tax Deed Redemption

Florida Tax Deed Auctions have a law that the property owner can redeem their property (pay the taxes owed) after the auction only if:

  1. It has been less than 24 hours since the auction happened AND
  2. The high bidder in the auction has not yet paid for their winning bid

We live-watch the auctions and offer the results/surplus records on the same day. Once we put the records out there, it is possible that a property owner redeemed after that moment. It’s not that common but it does happen. Therefore, if you choose a record from our surplus list, just do a quick check to make sure the property was not redeemed.

STEP 3: Check for Claims already filed with the county

We supply our records on the same day as the auction so there are definitely no claims on those new records each day. However, as time goes on, you may need to check back to see if there were any claims and if there is surplus left because we do not update the records on our Surplus Table. What you see is from the day of the auction.

Alachua County: 

  • Shows if claims were filed: TRUE
  • Shows Claim Documents: TRUE
  • Shows if claims paid: TRUE

STEP 4: Perform Lien Research (if needed)

For the surplus records on our website, we have already performed the lien research for you. However, if for any reason you need to do more research, you would use the Official Records website (linked above)

STEP 5: Generate a Surplus Worksheet

Using the Worksheet Icon on the surplus table, you generate a Surplus Worksheet that contains information for each surplus record as well as instructions on items that you still need to obtain.

STEP 6:  Fill in Missing Information

Surplus Funds Riches asks for a few pieces of information that is not automatically supplied on our surplus lists so you will need to obtain that information. However, we make it very easy for you by showing you how and where to locate that information quickly and give you the appropriate links to do so. (See below the Steps)

Missing Information includes:

  • Certificate Number
  • Tax Deed Application Date
  • If owner is deceased, name of Personal Representative or Heirs
  • If multiple owners, names of all
  • Deed recordation date
  • Book and Page of the Deed
  • The 4 Required Documents
    • Title Report
    • Notification Addresses
    • Deed
    • Certificate of Tax Deed Application
STEP 7: Download the Documents you need

Surplus Funds Riches asks for 4 particular documents. We show you how and where to obtain each of them: (See below the Steps)

  1. Title Report
  2. Notification Addresses
  3. Deed
  4. Certification of Tax Deed Application

You can also order the documents from us and we will obtain them for you.

STEP 8: Submit your file to Surplus Funds Riches

We do not provide information on how to submit your file because we do not work with them and their system. They likely provided you with training on how to submit files.

HOW AND WHERE TO LOCATE DOCUMENTS

DOCUMENT: TITLE REPORT
Alachua County provides the Title Report online: TRUE

Alachua County calls this document Property Information Report
Use Tax Deed Documents Icon, Search in Case Number Box using the Tax Deed, go to the Documents Tab, look for a document that has ‘pir’ in the file name. There may be multiple pages of documents. This one is typically found on the last page because it was uploaded first
DOCUMENT: NOTIFICATION ADDRESSES
Alachua County provides the Notification Addresses online: TRUE

Alachua County calls this document Com_Parties
Use Tax Deed Documents Icon, Search in Case Number Box using the Tax Deed, go to the Documents Tab, click to the last page, look for a document that has ‘COM_PARTIES’ in the file name. There may be multiple pages of documents. This one is typically found on the last page because it was uploaded at the start of the tax deed process.
DOCUMENT: DEED (Person who owned the property on the auction day, not the winning bidder/new owner)
Alachua County provides the Deed online: TRUE

This could be a Deed, Warranty Deed, Quit Claim Deed, Special Deed
Look At Property Information Report For Book/Page, it will be listed in the area where they show the owners name and address. Then use Official Records Website to search for the Deed using that Book and Page Number
DOCUMENT: CERTIFICATION OF TAX DEED APPLICATION
Alachua County provides the Certification of Tax Deed Application online: TRUE

Alachua County calls this document DR513
The official name for this document is called DR-513
Use Tax Deed Documents Icon, Search in Case Number Box using the Tax Deed, go to the Documents Tab, click to the last page, look for a document that has ‘(DR-513)’ in the file name. There may be multiple pages of documents. This one is typically found on the last page because it was uploaded at the start of the tax deed process.

HOW AND WHERE TO OBTAIN MISSING INFORMATION

Book & Page # of Deed
You can get the Book and Page Number of the Deed from the Property Information Report
Certificate Number & Date
Both the Tax Certificate Number and the Tax Deed Application Date can be found on the document named Certification of Tax Deed Application which is also known as DR-513
Multiple Owners?
You can view owners and information from the Warranty Deed

ERRORS ON THIS PAGE?

Counties do sometimes change the links to their government websites or possibly a county began offering their documents online and we have not yet noticed. For any reason if the information above is incorrect, please let us know using this form: